✓ Built for general contractors

General Contractor Scheduling Software

Schedule subcontractors by phase, track milestones against the plan, keep change orders attached to the job, and bill progress payments. Coordination without enterprise software complexity.

Start Free Demo See Pricing

No credit card required Set up in under a day 4.9 beta rating

Project Milestones

Maple Street Renovation

Foundation & Framing

Complete

Electrical & Plumbing

In Progress

Drywall & Insulation

Upcoming

Finish & Punch List

Upcoming

Problems we solve

The most common frustrations in your industry — fixed.

Running a field service business means juggling scheduling, customer communication, invoicing, and team coordination — often at the same time, often under pressure. The tools most small businesses start with — spreadsheets, group texts, paper invoices — stop working the moment the business grows past one or two crew members. These are the operational pain points ServBuilder was built specifically to solve, drawn from conversations with hundreds of service business owners in your industry.

Every problem below represents revenue lost, time wasted, or customer trust eroded. ServBuilder addresses each one with purpose-built tools — not generic business software retrofitted for field service.

Project Milestone Chaos

Without a central system, phases get missed, subcontractors show up at the wrong time, and clients are left in the dark.

Subcontractor Coordination

Managing 5+ trades through phone calls and texts leads to scheduling conflicts and costly delays.

Client Communication Gaps

Clients who don't hear updates call constantly. Staying proactive is impossible without automated project updates.

How ServBuilder helps

ServBuilder brings scheduling, dispatching, invoicing, customer communication, and payment collection into a single platform designed for field service businesses. Instead of switching between a calendar app, a messaging thread, and a separate invoicing tool, your entire operation runs from one screen — on the office computer and on every technician's phone.

Each solution below is built around the specific workflows of your industry. The result is not just a more organized operation — it is a measurably more profitable one. Service businesses that switch to ServBuilder typically report completing more jobs per week, collecting payment faster, and spending significantly less time on administrative tasks within the first 30 days.

Project Milestone Tracking

Create project phases with assigned crews, start/end dates, and completion checklists. Everyone knows what's next.

Result: +20% faster project completion

Subcontractor Dispatch

Assign phases to subcontractors directly in ServBuilder. They get job details, access notes, and can update status from their phone.

Result: Eliminate 90% of coordination calls

Automated Client Updates

Clients receive automatic progress updates when each phase is completed — building trust without adding to your workload.

Result: 80% fewer inbound client calls

Progress & Milestone Billing

Set billing milestones (deposit, materials, completion). Invoice automatically at each stage with digital approval.

Result: Collect payments 40% faster

Project Milestones

Maple Street Renovation

Foundation & Framing

Complete

Electrical & Plumbing

In Progress

Drywall & Insulation

Upcoming

Finish & Punch List

Upcoming

General contracting is coordination, not construction

A general contractor rarely swings a hammer — the job is coordinating everyone who does: framers, electricians, plumbers, drywall crews, inspectors, and the client watching all of it. Most of the risk in a renovation or build isn't technical, it's sequencing risk: a trade shows up before the previous phase is inspected, a client hears nothing for two weeks and starts calling daily, a change order gets verbally agreed to and never makes it into the invoice.

A Tuesday managing three active renovation projects

The morning starts with a phase-by-phase view of all three jobs — framing complete on one, drywall scheduled to start on another, electrical rough-in still pending inspection on the third. Nothing requires a phone call to a foreman to find out; the status is visible because each phase gets marked complete from the job site as it happens.

A subcontractor on the drywall job flags a delay because the electrical rough-in isn't signed off yet. Instead of the drywall crew showing up to a job they can't start, the dependency is visible ahead of time and the schedule shifts by a day — a coordination failure that would otherwise cost a wasted trip and an annoyed subcontractor.

That afternoon, the framing project hits its drywall milestone. The milestone completion automatically triggers the next progress invoice, and the client gets a notification with a photo update — a proactive touch that heads off the anxious status-check call before it happens.

Why contractor schedules slip between subs

Why phase visibility matters more than any single trade's speed

A renovation with fast, skilled trades can still run weeks behind schedule if the handoffs between phases aren't managed — a trade sitting idle waiting for a green light that was actually given two days ago wastes far more time than any individual trade being slow at their own work.

Why client communication gaps escalate faster than the underlying problem

Most renovation delays are normal and manageable, but clients who don't hear anything for a stretch of time tend to assume the worst and start calling for updates — turning a routine schedule adjustment into a trust problem that didn't need to exist.

Why verbal change orders are where margin quietly disappears

A change order agreed to in a hallway conversation and never formally logged is easy to forget billing for, and by the time the project wraps and the final invoice goes out, the contractor has often eaten the cost of work that was never supposed to be free.

What general contractor software coordinates

Phase-based project structure with dependencies

Each project breaks into phases with their own crew or subcontractor assignment, checklist, and schedule — giving a real-time view of what's done, what's blocked, and what's next without a status-check phone call.

Limited subcontractor access to their assigned scope

Subcontractors see only the jobs assigned to them and can update status or upload photos from the mobile app, keeping the coordination loop tight without exposing the full project to every trade on site.

Automated client updates tied to phase completion

Clients receive a notification when a phase wraps, replacing the reactive habit of calling in for status with a proactive update that goes out the moment there's something to report.

Digital change-order approval tied to billing

Scope changes get logged and approved digitally in the moment they're agreed to, and the approved cost flows into the project's billing schedule automatically — closing the gap where verbal agreements go unbilled.

General contractor scheduling and progress billing

A general contractor's schedule is a dependency chain held together by phone calls. One sub finishing late moves everything behind it, and the cost of that is usually discovered rather than planned.

General contractor scheduling software for subcontractor phases

Phases are scheduled as multi-day jobs with the responsible crew or sub attached, so rough-in, inspection, and finish are sequenced rather than tracked in a spreadsheet. Conflict checking on save stops two phases being booked into the same window.

When a phase slips, the following phases move on the board and the affected parties are notified automatically. The schedule stops being a document that is out of date the moment it is printed.

Milestone tracking, change orders and job documentation

Milestones sit on the job card with per-day timekeeping against each phase, so progress against plan is a lookup rather than a site visit.

Change orders attach to the same job as the original estimate, which is what keeps the final number defensible. Photos, signed approvals, and site notes attach per phase from the mobile app and work offline on a site with no signal.

Progress billing on multi-phase projects

Projects are not billed on completion. Progress payments bill as phases complete, drawing from the same estimate and change order record so the invoice matches the work in place.

Estimates are built from a saved price book and approved by the client from their phone. Payment is collected by card or by link, and commercial clients can be billed on recurring ACH.

The numbers speak for themselves

Average results from ServBuilder customers in your industry.

+0%

Faster Project Completion

From coordinated schedules and milestone tracking

0hrs

Saved Per Week

Eliminated coordination calls and manual billing

Extra Revenue/Month

From faster turnaround and additional projects

Don't just take our word for it

“Managing 8 active projects used to feel impossible. ServBuilder gives me a single view of everything — who's on site, what's next, and who owes me money.”

Amy Chen

Owner, Chen Construction

General contractor software questions

Yes. Projects are divided into phases, each with their own crew assignment, checklist, schedule, and billing trigger.

Yes. Subcontractors can be added as limited users who see only their assigned jobs and can update status and upload photos from the mobile app.

ServBuilder lets you log material costs and subcontractor invoices against each project. This gives you real-time job costing vs. estimate.

Define billing milestones when you create the project (e.g., 30% at framing, 40% at drywall, 30% at completion). ServBuilder prompts you to invoice at each milestone.

Yes. Change orders are sent to the client as a digital approval request. Once signed, the cost is added to the project and the billing schedule updates automatically.

Yes. Each phase is a multi-day job with the responsible crew or sub attached, sequenced with conflict checking. When a phase slips, following phases move and the affected parties are notified.

Change orders attach to the same job as the original estimate, so the final invoice reflects the work as built rather than the original quote.

Yes. Progress payments bill as phases complete, drawing from the same estimate and change order record.

It is built for small and mid-size contractors rather than enterprise construction management. If you need full CPM scheduling, resource levelling, and AIA billing forms, ServBuilder is not the right fit.